Guide to submission

This guide is meant to assist you in choosing the appropriate submission format to contribute to the scientific programme of the EARLI SIG 10, 17, 21, & 25 Conference. The various formats are designed to create a lively academic atmosphere, allowing for different preferences in presentation styles and to accommodate the presentation of research at various stages. Each of the formats outlined below is equally valuable but serves different purposes. We actively encourage the presentation of high-quality research.

Empirical, methodological and theoretical proposals for symposia, papers, posters and roundtable presentations are welcome, as are workshops. Before submitting your proposal, we recommend reading these submission guidelines. Information on the requirements and duration of the sessions can be found under the appropriate submission type below.

The following points are essential to consider when preparing your submission:

• All submissions should be completely anonymous to ensure a fair review process. Please do not include your name or affiliation in your abstract or any of your attached files, either in the file name or in the file itself.
• According to the EARLI policies, you may not present more than two proposals. In addition, you can act once as the chair of a symposium and once as a discussant, for a total of four active appearances. You may participate as a non-presenting co-author as many times as you like.
• Double submissions will automatically be removed to reduce unnecessary work for our reviewers. Submitting the same study twice, including in different formats, will therefore not offer greater chances for acceptance.
• Please ensure to use the same EARLI account for all of your submissions, to avoid spreading critical information across various accounts, as this will cause difficulties later on during the registration process.
• It is important to carefully read the guidance below so that you select the appropriate format for your presentation. Selecting an inappropriate format may significantly reduce the chances of acceptance of your proposal.
• The conference programme will avoid timetable conflicts for presenting authors, chairs and discussants, but not for co-authors.
• Please note that individual scheduling requests cannot be accommodated. We recommend that you take into account that your presentation, if accepted, can be scheduled on any of the conference days.

Preparing your submission

Please note that EARLI conferences can only accept proposals within the field of learning and instruction, and which demonstrate a clear relevance for educational researchers and the overall advancement of educational research.

The choice of an appropriate format to present your research is a very important one. Making the wrong choice could lead to a significant reduction in your chances of acceptance.

An EARLI account is required in order to submit a proposal or to register for the conference. An EARLI account can be created free of charge at EARLI-EAPRIL.org. If you are using an existing EARLI account, please make sure to update your personal and professional details, as this information will be used for further communication, as well as to generate the conference programme.

Please make sure not to create multiple accounts, as this could lead to interaction problems later on. The email address provided will be used to retrieve the participants’ details from the EARLI database, ensuring that the necessary professional details are linked to the proposal. For co-authors who will not participate in the conference, an account is not required, as this information can be inserted manually while submitting.

For each submission, a presenting author is needed. If your proposal is accepted, the presenting author will need to register for the conference in order to schedule the proposal. Please do note that proposals for which the presenting author has not registered by the presenter registration deadline (DATE) will be removed from the programme without prior warning.

Every symposium requires a presenting author for each paper, one discussant and one chair. When submitting a symposium, you will need to ensure that the email address entered for each active participant (i.e. presenting authors, chairs, and discussants) matches the email address they have entered in the EARLI database.

Consequently, each active conference participant needs to have an EARLI account and needs to provide the submitter with the corresponding email address before the submission.

Active conference participants, who are not submitting themselves but who are involved in a proposal, and who do not hold an EARLI account, are asked to create an EARLI account via EARLI-EAPRIL.org before their colleague submits the proposal. Once your account has been activated (through the activation link sent via e-mail), your colleague will be able to add you as a presenter by using the e-mail address linked to your EARLI account.

Some valuable tips to help you prepare and submit your proposal:

• Each submission requires a title of up to 100 characters (including spaces), an abstract of 100 - 250 words and an extended summary of 600 - 1000 words (including references). Proposals which do not meet the above-mentioned requirements will not be accepted.
• Symposia-submitters must mind the three-country rule, which requires that at least three different countries are represented among the active participants (i.e. presenting author, chair and discussant) of the symposium. Ensure that all the active participants hold an EARLI account. Co-authors do not need an EARLI account: their names, contact details and affiliation can be entered manually by the submitter.

Up to three images or tables can be uploaded along with your submission. Refrain from using your name, affiliation or any other information that would violate anonymity both in the filename as well as in the file itself.